Global Hub Event Policies & Procedures

Updated 8/8/2025

All reservation requests are subject to the following policies. Please note that these policies are subject to change at any time, given the University's Standards & Guidelines:

  • Alcohol and Drug Policies
  • Food Policies
    • ​Homemade food items and/or temperature regulation appliances, including coffee makers, open flame burners, and sterno devices, are not permitted in the Global Hub. Pitt units wishing to use a hot plate, sterno device, kettle, or coffee maker, must have a designated Pitt staff member monitoring the devices for the duration of use.
    • Pitt catering is not required in the Global Hub, and a catering exemption is not required.
    • Pre-packaged baked goods or snacks are approved for use in the Global Hub. Examples of approved foods include but are not limited to pre-packaged foods: chips, veggie trays, cookies, pastries, drinks, etc. Items must be marked for ingredients and allergens.  Additionally, food that is picked up or delivered from nearby restaurants AND which does not require temperature regulation may be approved.  Examples of such food include pizza and salads.
    • If you will be using an outside catering company, the catering company must have insurance. The Global Hub does not require proof of insurance to make a reservation, however we reserve the right to request it from the reservation requestor.
  • Open Flame Policy
    • Grills, tiki torches, and candles are prohibited in the Global Hub. LED candles are encouraged as an alternative for ceremonial purposes.
  • Decorations Policy
    • It is not permitted to use any kind of tape, hanging strip, putty, staples, thumb tacks, or adhesive to affix decorations or signs to furniture, design, walls, floors, ceilings, technical equipment, light fixtures, or architectural element in the Global Hub.
    • Glitter, sand, confetti, stickers, and similar materials are not permitted as table decorations.

Groups found using these items may be subject to fines for damage.

  • Global Hub Event Capacity
    • The Global Hub can hold 40 people comfortably and safely.
    • Events that are projected to be larger than 40 people require that Posvar Galleria be reserved (via 25Live in mypitt.edu) and proof of reservation confirmation and a plan for layout that allows for continued access to stairwells, classrooms, and elevators be submitted to globalhub@pitt.edu before the reservation can be approved. Regardless, every effort must be made to keep pathways to the elevators and stairwells/emergency exists clear. 
    • Events exceeding capacity and creating a safety hazard may be asked to wrap up early to ensure public safety.
       
  • Global Hub Reservation Policies and Procedures
    • Approving Reservation Requests
      • All reservations requests are pending until approved by Pitt Global Hub staff.
      • Reservations that request use of any Global Hub technology (Experience Wall Screen, microphones, Nook screens) require a Global Hub staff member present. Approval of these reservations is contingent upon staffing availability.
    • Changes to Reservations
      • The Pitt Global Hub staff reserves the right to change reserved space to serve the greatest number of programs. The Global Hub staff will notify event hosts of any changes as soon as possible.
    • Host Liability
      • By creating and confirming reservations at the Pitt Global Hub, event hosts accept full responsibility for actions and conduct during their reservation, including making sure they are aware of:
        - all risks and dangers that could arise during the anticipated activity (including potential transmission of COVID-19)
        - how to exercise reasonable care to avoid or minimize those risks and dangers (including strict adherence to the Student Code of Conduct for Fall 2020)
      • Event hosts are liable for damages to furniture, technology, and any other items belonging to the Pitt Global Hub during the duration of an event. Hosts will be asked for an account number for billing purposes.
      • All reservable spaces come with furniture "as is." If you require assistance with furniture set up and arrangement, please indicate this when submitting your request.

Groups found not adhering to the above policies and procedures may not be approved to reserve the Global Hub again in the future.